Water GEP or Graduate Employment Programme is a presidential initiative and one of Africa’s biggest water and sanitation research programme. The programme is managed by Water Research Commission and the programme was established to place science or engineering degree graduate with host research institutions. To help these unemployed graduates in finding their right fit in their desired host institutions and vice versa, the WRC wanted a system that can connect the institutions with the graduates for their ongoing projects.
This project was the WRC pilot project to digitize their recruitment process of the nation and provide optimum opportunities to the host institutions and unemployed graduates. To help both the parties in effectively finding the right project and govern the project contract online, WRC under the Water GEP wanted a platform where graduates and host institutions can find each other with minimal efforts and cost. The system was also needed to monitor the progress of the project and to help graduates report about the progress to their employer institutions periodically.
Based on the requirements of the client, our team of analysts and technology consultants proposed an online recruitment programme for the Water GEP.
Considering various recruitment processes and contract monitoring protocols, our analysts suggested a navigation flow to make the process streamlined, simple and user-friendly.
The graduates needed to upload many documents and certifications to their host institutions both before and after the hiring. We suggested a centralized data management system.
Client was a government organization with specific requirements and to understand the project thoroughly, team conducted several meetings.
After understanding the business scenario, a detailed scope document was prepared where all the requirements and milestones were defined.
To help client envision their recruitment platform, various wireframes were provided to the client for review and approval.
Based on the approved wireframe designs, a user-friendly online recruitment platform was designed and developed for the client.
Before deploying the application on client server, our team conducted QA testing and helped client with UAT.
Since the project was a government initiative and a pilot project, our business analysts and technology consultants had to spend a lot of time in understanding the requirements of the client, the nuances of the process and the jargons and terminology of the system. Along with that, there were many different norms and documentation processes involved in the recruitment process to enrol and find the perfect fit for the institution.
Since there were a lot of domain specific requirements to be considered, our business analysts conducted various meetings with the respective authorities and conducted thorough research of the entire recruitment process. Since there were both pre and post recruitment documentation requirement, our technology consultants used the research of the analysts to create a truly personalized system with define roles, process and verification protocols.
Users such as host institutions and graduates can create their own profile on the system.
Based on their current requirements, institutions can create various job openings in the system.
Based on the defined roles and responsibilities, the system generates a list of suitable candidates for the institution.
From the available candidate list, hosts institutions can review the graduates and send invitations to suitable candidates.
Based on the accepted invitations, the host can review the applicants and find the right candidate.
Graduates can upload various documents regarding their education and employment on the system.
Based on the invitations received, graduates can accept or reject the opportunities from various hosts.
Once the candidate is finalised, host institutions can assign different employment status to graduates.
Based on their roles and responsibilities, graduates can upload workplans for their employers to review.
The host institution can review the submitted workplans from the graduates and take suitable actions.