Online Business Registration Process and Documentation Automation System
Understanding your business needs, one solution at a time.
Manual Registration Process
Lack Of Automation
Tedious & Lengthy Documentation
Defining The Problem
We have an itch to do deep research about the problem.
The client had a consulting agency in India that assists Japanese businesses in establishing their presence in India.
The business registration process in India is lengthy, with many steps and documentation requirements.
The client identified a market gap for a digital system to help Japanese businesses keep track of their documents.
The client also wanted to reduce the document filing process with the help of automation.
The objective was to streamline the entire business registration process with automation and set up a centralized document management system.
Centralized Document Repository
Understanding The Need
Our versatile portfolio makes this easy for us.
Client approached Zealous for developing a website to automate business registration processes for their Japanese clients.
The website needed to provide a centralized document repository to keep track of the progress and status of each customer.
The aim was to streamline the registration process and make it more efficient.
Zealous worked closely with the client to understand their requirements and develop a customized solution that met their needs.
What Zealous Proposed ?
Research. Understood. Proposed.
We suggested a customised, multilingual and personalised website that acted as a mediator between our clients and their Japanese end customers and automated the 7 steps of business registration.
Dynamic Role management
Since the end customers were Japanese enterprises that had multiple people working on the process at different levels, we suggested a dynamic role management system to assign roles.
Centralized document storage
The system would allow end users to upload documents on the website and the system will store and categorise the documents on a centralized server.
Our Solution Consultants visited the client on site to understand their business process and technical requirements.
Document of scope
Based on the minutes of the meetings and client expectations, a detailed scope document was prepared.
With the use of agile methodology, a customised website and application was prepared for the client by our expert developers.
Once the website was developed, complete website was tested along with UAT from the client end.
Once the website was tested and approved by the client, it was deployed on client’s servers by our developers.
The fight was tough but so fun to crack!
As the client was of Japanese origin and there was a language barrier, one of the most difficult challenges for our experts was gathering accurate requirements. Secondly, automating the document creation process required technical expertise as the requirement was unique and new.
To overcome these challenges, our team of expert business development professionals and solution consultants visited the client site.
They held several brainstorming and brief meetings to gather accurate technical requirements and understand the business process.
Based on that, a unique automation process was designed that included multilingual support and a centralized data management system.
What We Delivered
From nothing to a star!
To Make End Users Understand The Registration Process, It Was Divided In 7 Steps And Illustrated.
Access to forms
End Users Were Enabled With Various Registration Forms Right On The Website.
End Users Can Assign General And Business User Roles To Their Employees And Associates.
End Users Can Fill The Forms On The Platform And Submit For Review To The Admin.
Admin Can Review The Forms And Provide Detailed Reviews And Status To The End Users.
Multiple Business Registration
End-Users Register All Their Businesses Under The Same Account.
Centralized Document Repository
Once the documents were approved by the Admin, end users can download and access the documents.
Automated Form Fill-Up
End-Users And Admin Can Fill Information On Website And They Would Be Automatically Filled Into Documents.
The Admin gets access to live analytics about business proceedings, time taken and other such reports.
Admin can review the documents and assign a status to them for the end-users to review.
I have used Zealous for several of my projects, I have found the team to be very professional yet personable. When I work with Zealous, I know I am getting the best developers who understand my requirements before they start.
Sales Director at Digital Dilemma
I was retained by a client as a Software and Cloud Architect to support internal and customer-facing products. The client had existing mobile apps of poor quality built by another provider.
john bentley, II
CTO at 10XTS
From day-1 Pranjal and his team have been very good at delivering quality work on time to budget. They are dynamic, if resources need to be shuffled around depending on what work needs to be done.
Senior Product Manager at Ecentric Payment Systems Driving