Top 7 LMS Reports To Track And Improve Training

Most companies and organizations have training resources. But do all these companies use a reliable system that can host, track, and deliver the entire training process? The answer is a definite no. That is why LMS is a game-changer.

Deciding to invest in employee training without checking its effect is like buying a house without knowing its price, checking the neighborhood, or seeing the floor plans. Using a tool like an LMS without using its reports to track learner progress is like making a blind purchase.

To start with LMS reporting, think about what training information is most important. Focus on getting reports that give you this key information. Just like buying a house, it’s crucial to gather the right data to make informed decisions about training effectiveness and improvement.

Through this blog, let us understand the importance of LMS reporting and what are the key LMS reports to look forward to.

What Is LMS Report And What Is Its Significance?

An LMS report is a document that shows how people are using an online learning platform. It includes information like which courses are popular, how many people have finished training, and how often users log in.

The significance of LMS reports lies in helping organizations understand how effective their training programs are. They show what’s working well, where improvements are needed, and how training impacts the overall success of the organization. LMS reports help managers make informed decisions to improve learning experiences and achieve business goals more effectively.

Commonly used LMS could be categorized as per their use. It includes:

• Commercial use: Adobe Captivate Prime, Docebo, SAP Litmos
• Individual use: TalentLMS, NextThought, eFront
• For Enterprise: EdAPP, Looop, GnosisConnect
• SaaS: Nimble, Dokeos, Knolyx
• On-premise: Moodle LMS, Chamilo, Cortex learn LMS
• Free platforms: Schoology, Thinkific, CANVAS

Having understood which LMS to choose for your specific requirements, let us find out who could use this learning management system to their benefit.

Different LMS Reports Customized for Different Stakeholders

It’s a common misunderstanding that LMS reports are solely beneficial for training analysts or LMS users. This may not always be accurate. For many stakeholders, LMS reporting can be extremely useful. Additionally, each of them has a unique interest in reports or data.

Let us have a look at some examples:

1. Senior management

As the Senior management should be aware of the general status of training, An efficient way to keep senior management informed about employee performance and how training contributes to your bottom line is to condense the most relevant data into an infographic.

2. HR managers

Your HR team must have the ability to verify if all workers have completed the necessary training or if any are falling behind. To make the right hiring decisions, they must also be aware of the talent gaps across all positions in the employment pool.

3. Team leaders

They need access to LMS reports for several reasons. One reason is to see where each employee is strong and where they need help. Another reason is to know who is taking optional training and who wants to learn new skills. Understanding employees’ career goals through training is also important.

5. L&D managers

The people who create and run your training program will influence LMS reporting the most. To make smart decisions about your training strategy’s future, these key decision-makers need complete access to all training data.

6. Course instructors

To ensure a good learning experience for everyone, trainers need to know their audience well. For example, if statistics show that many staff members fail a quiz after training, the instructor might simplify the material or add interactive parts to keep participants engaged.

We are now well aware of who could use a LMS however how can one do that? What purposes do these LMS reports fulfill? Let’s have a look.

List of Top 7 Important LMS Reports To Track :

All the LMS reports could be categorized based on its requirements and your institute/company. Given below are 7 most important LMS reports to look out for:

1. For training Progress And Course Completion

LMS reports are useful for tracking training progress and course completion. They help organizations understand how employees are advancing through training modules, which courses are being finished, and where there may be gaps in finishing rates.This helps managers see if training is working well and where they might need to make improvements.

Who can use it: HR, L&D managers, or anyone who wants to check whether their company complies with a certain law or regulation.

How to use it: You can use this report regularly to make sure everyone completes their training and stays engaged. Also, by checking progress rates and time logs, you can understand how learners are doing as a team and individually.

2. Report On Instruction-Led Session

Whether it’s an online webinar or an in-person classroom session, instructor-led training (ILT) provides valuable information. An ILT report tells you how many people signed up and showed up for the session, and how many passed any tests given. It also gives details like how long the session lasted and the average grade achieved.

Who can use it: HR, L&D managers, instructors.

How to use it: An ILT report shows you which sessions are most popular by revealing which ones have the most attendees. This helps you schedule more sessions on that topic or invite the same instructor for more training. You can also use the data to see how well learners or departments do in follow-up tests after the sessions.

3. Time And Activity Logs

Another important LMS report includes a time log report that provides detailed information on how much time each learner spends completing courses, modules, tests, or quizzes within a learning management system (LMS). This report tracks the duration from when learners start an activity to when they finish it, recording the total time spent on each learning task.

Who can use it: L&D managers, course instructors, team leaders

How to use it: The time logs feature helps you improve your training strategy by adjusting content or delivery methods. For instance, if learners are taking much longer than usual to finish a course or module, it might suggest they’re struggling with the content or how it’s taught. It could also mean they’re busy with work and can’t focus on training. This info is crucial for team leaders to support their team members effectively.

4. Course And Module Details

This LMS reporting feature gives you complete data for each course and its modules. It includes details like the number of modules completed, time spent, attendance, completion dates, and test scores. These detailed metrics enable administrators and educators to assess the effectiveness of each course. They can identify trends in engagement and performance, pinpoint areas where learners may be struggling or excelling, and make informed decisions to improve the overall learning experience.

Who can use it: L&D managers, course instructors, senior management

How to use it: You can use these reports to help your team set achievable training goals and improve existing ones. These detailed insights into each course and module help you understand where learners excel and where they struggle, making it easier to address skill gaps effectively.

Additionally, you can showcase learners’ test scores and how their understanding of a topic has improved after completing a course to senior management. This information highlights the impact of training efforts and demonstrates progress in key areas.

5. Survey Reporting

It’s really important to get feedback from learners during training because if they don’t enjoy it, they might not pay attention or remember what they’re learning. Many LMS platforms let you create surveys and quizzes right within the system. This makes it easy to ask learners what they think and see their answers all in one place. This feedback helps improve training so that it’s more engaging and effective for everyone involved.

Who can use it: L&D managers, course instructors

How to use it: It’s crucial to know if learners are happy with their training and if there are any issues with the content. Just meeting completion goals isn’t sufficient—if learners dislike the training, something needs to change.

Everyone has different preferences, so you won’t please everyone. But it’s useful to spot trends. For instance, if many learners want shorter courses or more interaction with instructors, it’s important to listen to that feedback. You can use this information to improve the training and even personalize it where you can, making it a better experience for everyone.

6. Gamification Report

If your training uses things like games where learners earn points or compete on leaderboards, it’s helpful to see who’s doing really well. This way, you can identify your top learners—those who consistently score high or excel in the training. Knowing this helps you understand who’s mastering the material and who might need more support.

Who can use it: L&D managers, team leaders, HR

How to use it: Based on this report, you can reward top learners in different ways. For example, HR might give out goodie bags, online coupons, or similar rewards to the learners who are most active and successful. Alternatively, within teams, leaders could give a shoutout or treat the top learner of the week to coffee or donuts.

Besides rewarding learners, this information is also useful for team leaders and HR when making decisions about promoting people from within the organization.

7. Online Assessment Reports

This LMS report doesn’t just focus on whether learners finished the course; it tells you what they learned and how their understanding of the topic improved after taking a course or module. It provides detailed information about the knowledge and skills learners gain during their training. For example, it could show how their test scores improved or what new concepts they grasped based on quizzes, assignments, or interactive activities within the course.

Who can use it: Everyone ( Yes, even the learners)

How to use it: The online assessment results report is a great tool to see if learners understand the subject as well as you want. By starting with a pre-assessment test to set a starting point, this report shows how much learning has happened because of your training.

If the results are good, that means your training is effective! You should keep going and keep checking with more tests and reports.

Using a LMS report to improve the efficiency of your training program is a good practice. However, to be able to differentiate how LMS will benefit your company will put you ahead in the race.

Features Of LMS That Keep It In High Demand

Learning Management Systems (LMS) are essential tools in education and corporate training because of their practical and useful features. Here are some key features of LMS that make them popular:

Integration With HR Software

Integration with HR software is a beneficial feature of Learning Management Systems (LMS) that improves organizational efficiency and effectiveness in managing learning and development (L&D) initiatives. It Streamlines user management, improves training programs, helps produce detailed reports and analytics, resource forecasting and effective budget allocation.

Content Development

Another feature is the content development feature of an LMS. It helps teachers and trainers make fun and interactive lessons that fit what their students and the organization want to learn. It makes it easier to create, organize, and share lessons online as it has several built-in editors and an ease to embed external content without much hassle. Thus, making online learning better.

Administration Tools

Administration tools in an LMS (Learning Management System) is a feature that like a control center manages all features of online learning. You could manage users, content and course. It provides communication tools to make announcements and messages as well as provide reports regarding every user.

Content Integration

An interesting feature is that LMS supports SCORM (Sharable Content Object Reference Model) and xAPI (Experience API) for industry standards to easily integrate with third-party tools, content libraries, and Learning Record Stores (LRS). Content integration features allow LMS platforms to handle various file types and formats like documents, multimedia and interactive elements. This feature expands the range and flexibility of learning materials available to instructors and learners.

Security

Security is a vital feature of any Learning Management System(LMS) to make sure that the user and data are protected from unauthorized access or breaches. It uses in-build authentication systems like OTP and Biometrics as well as Role Based Access Control (RBAC). LMS also follows data protection regulations like GDPR (General Data Protection Regulation) or CCPA (California Consumer Privacy Act). LMS platforms use firewalls and intrusion detection systems to monitor network traffic, detect unauthorized access attempts and block them in real-time.

Compatibility With Various Devices

A feature that makes LMS unique is that it can work effortlessly with several web browsers namely Chrome, Firefox, Safari, Edge, etc as well as across different operating systems like Windows, macOS, Linux, iOS, and Android. It also allows mobile compatibility for mobile browsers and apps.

Support Service

LMS has a dedicated support team to solve any query, or technical issues and to request any assistance related to LMS. Support services also include webinars to help navigate the LMS, create courses, manage content, and utilize advanced features.

User-Friendly Interface

LMS is beneficial as it has a well-structured interface with clear menus, tabs, and buttons that make it easy for users to find what they need. The users can find the information in a visually appealing manner in a well-organized format. The interface also supports multiple languages which allows the users to interact with LMS efficiently.

The pros of a LMS report definitely make it an eyecatcher when you want your company or organization to stand out in the crowd. But to level up your project, it demands you to follow best practices. We are here to point them out for you.

What Are The Best Practices For LMS?

In order to follow best practices for an LMS (Learning Management System) involves several key strategies to ensure effective use and to maximize its impact on learning and development initiatives. Here are some of the best practices for LMS implementation and management:

Customized Report Building

The seven LMS reports we talked about are a good way to begin understanding how your training is going. But sometimes, you might need more specific data or want to see different things together.

Luckily, some LMS systems let you create custom reports. This means you can filter and choose exactly the data you want to see. It helps you get a complete picture of your training program by combining different pieces of information. For example, you could compare test scores with how often people are logging in, or see if completion rates are linked to certain types of courses.

Custom reports give you the flexibility to dig deeper and understand your training program from every angle.

Automate Your LMS

Not everyone can spend time or has the skills to handle LMS reports every day. That’s why setting up automation is a good practice.

When you schedule reports to come in regularly, you get a steady flow of useful data. This helps you see how the training is going and take action if needed. Plus, it keeps your team informed about progress without needing constant checking. It’s all about making sure everyone has the right information at the right time to keep improving the training program.

Infographics Are A Lifesaver

Infographics are another good practice to get a quick overview of your training progress without overwhelming your team with lots of detailed reports that not everyone can easily understand.
Good LMS platforms allow you to create infographics. These infographics summarize important data points like the number of users in training, the courses being taken, and how many have been completed successfully. You can also see pass rates on tests and other key metrics at a glance. It’s a visual way to see how your training is going and spot any areas that might need attention, all in an easy-to-understand format.

Conclusion

Managing an LMS and keeping track of reports are crucial for measuring how well courses are doing and how learners and staff perform on an online learning platform. Zealous System is the perfect choice to help integrate this technology.

We know how important it is to track how well students are doing in order to meet their learning goals. That’s why we help create a complete LMS. We ensure that our learning Management System (LMS) development solution has a user-friendly interface, customizable features, real-time analytics, and mobile compatibility. As a leading education software development, we are committed to revolutionizing education through our EdTech solutions which include eLearning app development, school management systems and custom eLearning portal.
Let us together make education accessible to all. Contact us today!