Our Casestudy

Compassess - Online Examination & Online Assessment Solution

By zealousys

The Client

Client is located in South Africa and is an education and training institute.

The Current Situation

Client had a manual process to conduct student registration, taking exams and evaluating them.

The students that they cater mostly were related to higher education. On top of that, the test they conducted included testing the knowledge of students on how to use different tools such as word, access, excel etc.

Earlier they used to do this by manual process and conduction practical exam related to tools was complex and time consuming activity for both, students and admin.

The Need

Client wanted to create an “online examination and evaluation” tool. Whereby they could create test for students online. They wanted to make the whole process of examination and evaluation digital.

There was also need to create a tool, in which students can answer in real time using an interactive questions and tool for various software practical.

Project Description

The system allows admin to centralize the tests/exams, questions and student details.

The system allows further students to use tool to give exams and get real time results.

The project was divided into 3 parts

  • Creating admin portal using web technology (PHP).
  • Creating admin interface to create test/exams using Adobe flex.
  • Creating student interface to give exams and view results using Flash.

Project Description

The system allows admin to centralize the tests/exams, questions and student details.

The system allows further students to use tool to give exams and get real time results.

The project was divided into 3 parts

  • Creating admin portal using web technology (PHP).
  • Creating admin interface to create test/exams using Adobe flex.
  • Creating student interface to give exams and view results using Flash.

Solution

To make the digital journey possible for the existing complex system, it was important to first understand the requirements and choose proper technology.

As the features included using tools like excel, word etc., where students can further use such tool to provide answers. This was most complex aspect.

For this, we developed a “LookALive” viewer for each of such tool like word, excel, access etc. We have tried to showcase via screenshots below how it looks from student and from admin side.

The project was divided into 3 parts

  • Creating admin portal using web technology (PHP).
  • Creating admin interface to create test/exams using Adobe flex.
  • Creating student interface to give exams and view results using Flash.

The features of this are listed below.

Features

    Admin Portal (Web)

  • Manage students, student data
  • Create and manage student groups
  • Create syllabi, modules and test.
  • Test assignments
  • Look alive menus
  • Reports
    Interactive Question Designer

  • View test listing
  • Create/edit test
    • Create interactive test
    • Give answers
    • Create flow of answers of the tool
  • View demo of test

Technology

  • Adobe Flex Builder
  • Action Script
  • PHP
  • MySQL
  • Adobe Flash

Major Challenges

The foremost challenge was to convert manual process. Also to understand that process knowing that we are the offshore development team. This we overcome by constant meetings with client, allocating experienced and well versed subject resources of each technology.

The next challenge was to make the online “LookALive” tool. This tool should not only look, but also work like Excel, word, access etc. software tools. And this was divided in 2 parts:

  • Admin to use this tool to create interactive questions, then set correct interactive answer.
  • Student to give answers using interactive output.

For this we used Adobe Flex and Flash and it was run as a client application.

This client application had to be installed on various system, thus will work on a secured intranet solution. While the web system was extranet accessible by admins.

Benefits and project outcome

  • We were successful in converting and implementing digitalized solution for education institution.
  • Whereby now students can see the results real time, give test without any complexity and monitoring.
  • This in turn helps lesser resources’ time for creating exams, reviewing and evaluating exams.
  • Thus making such online system helps save time and efforts of all stakeholders involve.
  • It made the online interactive tool easy to use and successful amongst students and staff.
  • We have tried to pick few important snapshots from the system as below, which will help understand the kind of solution we built.

Some application/software snapshots

Admin portal:

Overall features, flow and modules
image_YQ

Admin portal:

View questions, answers, other features related to examination
image_dQ

Admin portal:

View reports, student wise, exam wise
image_Ev

Admin – Question builder,

Interative question builder tool
image_CV

Student view: Viewing questions,

answering in interative way
image_Nb

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